Your Comprehensive Outdoor Wedding Planning Checklist

Are you dreaming of a romantic, outdoor wedding that celebrates the beauty of Lafayette, Louisiana? Acadiana Event Rentals is here to help you turn that dream into a reality. With our extensive inventory of rental items, including tables, chairs, tents, LED dance floors, and portable restrooms, we have everything you need to create the perfect outdoor wedding experience. To assist you in planning your special day, we’ve put together a comprehensive outdoor wedding planning checklist that covers all the essential items you’ll need to ensure your celebration is a seamless success.

1. Venue Selection

Before anything else, choose the perfect outdoor venue that speaks to your heart. Whether it’s a picturesque garden, a charming vineyard, or a scenic beachfront, make sure to visit the site, check availability, and secure any necessary permits.

2. Weather Contingency Plan

Mother Nature can be unpredictable, so having a backup plan is crucial. Rent a tent to provide shelter from rain or harsh sunlight, and consider heaters or fans depending on the season.

3. Guest Seating and Comfort

Ensure there are enough chairs for all your guests, and consider renting comfortable padded chairs for the ceremony.

4. Dining Setup

Rent tables that accommodate your guest count comfortably and don’t forget about cocktail tables for mingling.

5. Lighting and Decor

Set the mood with LED dance floors that illuminate your dance party. String lights, lanterns, or chandeliers can add a touch of enchantment to your outdoor space.

6. Dance Floor

Our LED dance floors are a must-have for outdoor receptions. They not only provide a designated space for dancing but also create a dazzling atmosphere as the night unfolds.

7. Restroom Facilities

Ensure the comfort of your guests with clean and well-maintained portable restrooms. Renting these facilities is a thoughtful gesture that can make a significant difference in their overall experience.

8. Catering and Bar Services

Coordinate with your catering and bar service providers to ensure they have everything they need, including access to power sources, water, and space for food and drink stations.

9. Music and Entertainment

Confirm your entertainment options, whether it’s a live band, DJ, or a playlist. Ensure they have the necessary equipment and power supply for a memorable celebration.

10. Rentals for Special Moments

Consider any additional items you might need, such as an arch for the ceremony, a stage for speeches, or a photo booth for guests to capture memories.

11. Permits and Regulations

Double-check with local authorities and your venue regarding any permits or regulations for outdoor events, such as noise ordinances or fire safety.

12. Emergency Kit

Prepare a wedding day emergency kit with essentials like sunscreen, insect repellent, first aid supplies, and stain removers.

Planning an outdoor wedding can be a magical experience, and with Acadiana Event Rentals by your side, it can be stress-free too. Our rental items can help in leaving you free to enjoy your special day to the fullest. Contact us today to start planning the outdoor wedding of your dreams in Lafayette, Louisiana!